Sprint Colombo
Terms & Conditions
These Terms & Conditions (“Terms”) apply to every registration made through this registration platform for the Sprint Colombo Multisport Festival (the “Event”), held at Port City Colombo on Sunday 31 January 2027. The Event is organised by Serendib Multisport (Pvt) Ltd, a company incorporated in Sri Lanka (Company Registration No. PV 00331384), of 290/5 Weerasekera Mawatha, Thalawathugoda, Sri Lanka (the “Organiser”, “we” or “us”).
By ticking the box to accept these Terms and completing payment, you enter into a binding agreement with us, for yourself and for every participant in your booking. Electronic acceptance is legally valid under the Electronic Transactions Act, No. 19 of 2006. Please read these Terms together with our Refund Policy and Privacy Policy, which form part of them. Nothing in these Terms limits any right you have under the Consumer Affairs Authority Act, No. 9 of 2003 or any other Sri Lankan law that cannot be excluded by agreement.
1. Who can take part
- The Event is open to three age categories: Adults (18 and over), Teens (13–17) and Kids (8–12). Age is calculated on the day of the Event, Sunday 31 January 2027. Some race formats have their own minimum age, shown on the registration platform.
- We may ask to see an NIC, passport or birth certificate. If a participant’s age does not match the category entered, we may move them to the correct category or refuse the entry.
- Participants under 18: only a parent or legal guardian may register them. By doing so, the parent or guardian accepts these Terms on the participant’s behalf, gives consent to the processing of the child’s personal data as set out in our Privacy Policy, and must be contactable throughout the Event. For the Kids category, a parent or guardian (or an adult they nominate in writing) must be present at the venue for the whole time the child is taking part.
- Relay entries: the person registering confirms that every team member has read and accepted these Terms, and for any team member under 18, that their parent or guardian has done so.
2. Registering and paying
- Entry fees are shown in Sri Lankan Rupees (LKR) and include all applicable taxes. Any booking or payment processing fee is shown separately before you pay. The price you pay is the price shown on the order summary.
- What your entry includes for each race format is described on the registration platform at the time of booking.
- Before you pay, you will see a summary of your order to check. A registration is confirmed only when payment succeeds and you receive a confirmation email with your booking reference. Please keep this email as your receipt. If a payment fails, no registration is made and you will need to start again.
- You can register more than one participant in a single booking. The person making the booking (the “booking contact”) pays the total, receives the confirmation, and is responsible for the accuracy of every participant’s details.
- All details must be true and must match the participant’s NIC, passport or birth certificate. Deliberately false or misleading information may lead to the entry being cancelled without a refund.
- An entry belongs to the named participant. It may only be changed or transferred as set out in the Refund Policy.
- Places are limited and registration may close before the advertised deadline if the Event sells out.
- Payments are processed securely by a licensed third-party payment provider. We do not see or store your full card details.
3. Health, fitness and risk
- Swimming, cycling and running involve real risks, including injury, illness, accidents, heat or wet weather, traffic, open-water conditions and, in rare cases, death.
- By registering, you confirm that each participant is in good health, able to swim the swim distance unaided in open water (where the format includes a swim), and adequately trained for the race entered. We recommend a medical check-up before taking part. Please do not take part if you are unwell or injured, and tell the medical team on the day about any condition that could affect your safety.
- Our medical team, marshals and officials may stop a participant at any time for medical or safety reasons. Their decision is final.
- You take part voluntarily and accept these risks. For participants under 18, the parent or guardian accepts them on the participant’s behalf, to the extent permitted by law.
4. Race rules and conduct
- Participants must follow the race briefing, the published race rules and Athlete Guide, course markings, cut-off times, and the instructions of marshals, officials, police and medical staff.
- Required safety equipment, including an approved, fastened helmet at all times on the bike, must be used as set out in the race rules.
- Race numbers and timing chips must be worn as instructed and cannot be shared or passed on. Race kit must be collected in person at the time and place published in the Athlete Guide, with photo ID and the booking confirmation.
- Cheating, cutting the course, drafting where not allowed, dangerous riding, littering, abusive behaviour or ignoring an official may lead to disqualification without a refund.
5. Changes, postponement and cancellation
We may change the route, format, distances, timings or venue, replace or shorten a leg (for example, changing a swim to a run because of sea conditions, water quality or wildlife), or postpone or cancel the Event if this is needed for safety, weather, instructions from the authorities, or other events beyond our reasonable control. We will tell you as soon as we reasonably can by email, on the registration platform and on our official social media pages. What happens to your entry fee in each case is explained in the Refund Policy.
6. Photos and media
Official photographers and film crews will be at the Event, and results (name, category, race number and time) will be published. By taking part, you agree that the Organiser and its official partners may use photos and footage in which you appear, without payment, to report on and promote Sprint Colombo and future Serendib Multisport events. For participants under 18, the parent or guardian gives this consent when registering. If you do not want to be featured in promotional material, email aes@serendibmultisport.com before the Event and we will make reasonable efforts to exclude you. Images taken by spectators or the media are outside our control.
7. Insurance
Any insurance held by the Organiser is for the Organiser’s own liabilities and does not replace personal cover. Participants are responsible for their own personal accident, medical and travel insurance, including cover for overseas participants.
8. Limitation of liability
To the fullest extent permitted by Sri Lankan law, the Organiser, its partners, sponsors, staff and volunteers are not liable for any loss, injury, illness or damage connected with the Event, including loss of or damage to personal belongings left at the venue or in transition. This does not exclude or limit liability for death or personal injury caused by negligence, for fraud, gross negligence or wilful misconduct, or for any other liability that cannot be excluded by law.
9. Events beyond our control
We are not responsible for failing to perform, or for a delay in performing, our obligations because of events beyond our reasonable control, such as severe weather, natural disasters, epidemics, civil unrest, security incidents, or decisions of government or other authorities. The Refund Policy explains what happens to entry fees in these cases.
10. Personal data
We collect and use personal data in line with the Personal Data Protection Act, No. 9 of 2022 (as amended), as explained in our Privacy Policy.
11. Changes to these Terms
We may update these Terms from time to time. The version published on the registration platform on the day you book applies to that booking, unless a change is required by law or for safety.
12. Complaints, governing law and disputes
If something goes wrong, please contact us first using the details below and we will try to resolve it promptly. These Terms are governed by the laws of the Democratic Socialist Republic of Sri Lanka, and the courts of Colombo have jurisdiction over any dispute. This does not affect your right to complain to the Consumer Affairs Authority. If any part of these Terms is found to be unenforceable, the rest remains in effect. If these Terms are translated, the English version prevails.
13. Contact us
Questions about these Terms?
Serendib Multisport (Pvt) Ltd (Company Registration No. PV 00331384)
14 Sir Baron Jayathilaka Mawatha, Colombo 00100, Sri Lanka
Email: aes@serendibmultisport.com | Phone: +94 77 868 7488